Foo on you

Minute of the 2nd Board Meeting of the spring semester
Wednesday January 23, 2008 6:37pm

T: Our attempts to fix the card reader were not entirely succesful so a work order was put in to get facilities to fix it. It is possible that this would mean that we would no longer have control over the card reader and in effect lab access. Though it might be possible to give them a list of people that we want to give access to. No matter who has control over lab access we will have complete camera coverage of the lab and our goal is to require an account to be able to us computers/resources of the lab so physical access will be less of an issue.

G: A calender will be added to the cif website, this will be used to list all events/meetings things of importance and will be able to send an email to floor@ when events are added/upcomming.

G: A formal list of members with complete contact information will be compiled by Chair and Membership, as they both have versions.

T: In order to not have to prune the list of squaretable accounts manually, accounts will need to be reactivated at some point after the end of each school year, contingent upon having a valid netid and password (being a valid university student/employee).

G: The draft cif AUP was not presented but will be as soon as possible, possible the next floor meeting (friday the 25th) since it needs to be presented to floor in any case.

Ch: An email has been written to send to Ian Marcuson in regards to his query about sponsorship but the contact info we have is out of date, Chair will get a current email address and send to that.

G: There are pending applications to CIF and membership secretary is in contact with them. As soon as we and floor have chances to meet them votes on membership will take place as proscribed by standing policy.

G: All standing items which pertain to amendments to the constitution will need to be formally presented to floor so procedures on amendments maybe followed. (the friday the 25th meeting is the most likely date)

G: The rest of the meeting was spent on creating an amendment for the constitution pertaining to housing and participation points as board feels that the current system needs to be revised. The system itself will be presented to floor at the floor meeting on Friday the 25th.

-Respectfully Submitted

Gabe Schwartz

Minutes of the first Board Meeting of the spring semester
Friday January 18, 2008 2pm

G: As per the constitution we have set the default times for board and floor meetings. Board meetings will be held at 6:30pm Wednesday once a week. Floor meetings will be held Fridays at 5pm every other week starting next week (January 25th). Floor meetings were moved up from last semester in an attempt to minimize conflicts. If you have or will have a recurring conflict with this time please bring it to the attention of board.

Dues will be $20.00 and due by February 1, 2008 to Gabe.

In an effort to control the length and focus of meetings an agenda will be published before each meeting. If there is something that you would like to be discussed at the meeting tell either Robbie or Gabe, before the agenda is published, who will then add it to the agenda.

T: The description of the position of tech director in the constitution is open ended and in effect does not define the role as it should be and a result should be edited to include a better description of the role including the use of an Authorized User Policy. A draft AUP will be presented to board at the next board meeting.

G: In agreement with the tech directors concerns about position descriptions in the constitution a review will be conducted and each board member will identify items which they feel need to be clarified to the next board meeting.

T: The lab is still closed due to the broken card reader, though a new card reader has been installed it is not yet active. There are no anticipated issues in activating the new reader and the lab is expected to be open within the next 1-2 weeks.
Dylan, the RA, is selling components for a server which would be useful to us for $290 since we will need to own a server instead of using other peoples.
*As this involves more than $100 it will be brought up at the next floor meeting for discussion.
Brian is willing to donate some computers for the lab and Robbie is looking to sell some components to us.

S: Old board, new board and Tones will need to meet to transfer control of the chase account to new board, Tones is needed because old board did not meet to remove him from the account last semester. This will hopefully be done soon but no time has been set because Tones has not been contacted.

G: There are a few issues related to the usefulness of the chase account and wether a different account would be better, this will be looked in to but not considered completely until the account is transfered over to the current board.

Ch: Iain Marcuson has contacted us about some form of sponsorship contingent on meeting certain critera in how we manage CIF. Chair will be contacting Iain about the details and will present the proposal to board as soon as possible.

There will be a special interest housing week on either the last or second to last week of February and CIF will get a day for an event to showcase CIF. We need to decide what we want to do for our event. Potential ideas include: a game night (board games, consoles, food), a LAN party.

G: To facilitate events and advertising for events we would like to create a few committees to coordinate happenings
-help@cif: run help@cif as well as make sure that campus knows about it
-movie night: to select movie, reserve a room( as we do not have a projector)
-game night: procure games, food, organize the event
-advertisement: work with other committees to create and place flyers
-fundraising: identify ways in which we could generated funds for cif beyond dues
-lab staff: maintain and operate the lab and all relevant systems
Committees will be brought up at the next floor meeting as well as the next board meeting.

Movie nights could be held in the gleason theater, it would need to be signed out. Also we need to find out the largest number of people we can have at movie night without having to worry about IP rights.

Ch: We should hold a large "game night", in march?, with LAN tournaments, consoles, board games, food. Potentially in Meliora Hall as all the rooms have projectors could go through class tech. Get prizes by talking to tech companies and/or stores, ATI and NVIDIA offer LAN grab bags. The campus microsoft rep would also be a good person to talk to.

-Respectfully Submitted

Gabe Schwartz

S When food was being bought for CIFnic only $100.00 was allocated by Board beforehand, and the total cost came out to be $153.48, the balance of which Kim paid for out of pocket at the time.
Vote to Reimburse Kim the $53.48

S Bryan, who has contributed a great deal to the technical side of CIF, has suggested that a new webcam be purchased to supplement those we have for lab security, which he will select and procure. Since we don't really need the very top of the line for this application, the amount the Board has suggested be allocated for this purpose is not more than $40.00.
Vote to Allocate $40.00 for Bryan to Purchase a Webcam

G CIFgiving is set to be held at 5:00 PM on Nov. 17. We would like to hold it in the Wilder rec room, so Kim will go about getting the reservation.

M We have an applicant to floor, Sara Melnick, who has come by floor several times and attended the Haloween party.
Vote to Accept Sara Melnick as a Member

C There are several members whose attendence to required events has been rather slack, and have missed two or more consecutive floor meetings unexcused. These members should be contacted to see if there is a good reason or explanation or if the probation process should begin for them. These members are Dan Linford, Andrew Lavigne, and Tao Chang.

FINIT