Board Meeting Minutes
Board Meeting 2008-03-01 PDF Print E-mail
Written by Jay Kim   
Friday, 20 March 2009 16:43
1.) There will be a floor meeting this Thursday March 02, 2009
2.) There will be a vote to Change the housing point system PLEASE ATTEND THIS MEETING BECAUSE WE NEED AT LEAST 23 PEOPLE VOTING "YES" TO HAVE THIS AMENDMENT APPROVED...this was proposed 2 weeks ago by Bryan Jacobs, and it goes like this:
 
• 4 points for each semester they have been a dues paying member of CIF
with 2/3 or more of the total participation points for the semester.
• 0.75 points for each semester they have been an active at the University
with a maximum of eight semesters. Students will still be credited for
semesters spent abroad. If a student transfers to the University from
another college then he or she will be credited 1 point per semester at the
other institution and may not receive credit for more than eight semesters
total between the colleges.
• 0.5 points for the winner of the Nauticock Award

Also, I have attached a copy of the new constitution with the change above in it (and a few others made by Bryan Jacobs). So please read it before the floor meeting. If you have any questions about the changes, ask Bryan Jacobs.
   
3.) Also, here is the version Sara Melnick brought up but was not proposed so will not be voted on:
   a.) .5 pt for a matriculated UofR student
   b.) 1 pt for a CIF member not on probation
   c.) 1 pt for paying dues on time (or a waver from the Sec/Tres due to financial reasons)
   d.) 1 pt for 100% floor meeting attendance (exception to this is if you have an excuse)
These points are awarded each semester
  -Can not get lower point w/o higher point.
  eg: don't pay dues==>No attendance point
       on probation==>No membership points
       on academic leave==> No points

So here are the minutes, they are long, so get ready:

I. Dan
  A.) We should do a co-op event with CSUG
  B.) The Online Apps we have received so far are:
    1.) Amanda Goodman
    2.) Jay Slater
II. Ashley and Andy
  A.) (Ashley) A UofR student named Dan Cooper Vince (description: has very short hair, goatee, wears a brown leather jacket, thin, looks creepy) caused a violent disturbance to one of our members during our recent Game Night (Feb 28, 2009) he is hereby banned off of the floor. If you see him on floor, you need to tell him to leave unless he is passing through on his Student Aid rounds. But also tell him to leave if he stays on floor for too long on his Student Aid rounds.
III. Jay
  A.) The CIF member named Frank Yeung is hereby removed from being a member of CIF. He has attended zero floor meetings this school year and he has not responded to any of my emails or Facebook messages.
  B.) Probation Warning emails (this does not mean you are on probation, I'm just warning you because you are pretty close to probation) will be send out to members who have missed more than 3 Floor meetings without an excuse.
  C.) Stacey, I need to see you...you are not in trouble, in fact I have good news for you. :)
  D.) All CIF members who had to pay dues have paid. I am very happy with all of you with your dues...despite some of you paying them a day before they were due...even hours.


II. Pi Day!!!!!!!!!! (outline made from all members of the board contributing, plus our guest adviser Beth Rose Marvin...remember, anyone is welcome to participate in a board meeting)
    1.) So due to lack of timing, we have pushed back Pi day to April 14th, 2009 during the evening when teachers and students are free to throw pies!!!!...however, this gives us an interesting naming scheme....pi day can now be called (or implement the use of the concept) Pi++ day (++ is the "increment by one" command in programming languages)...this way we can express out geekyness/nerdyness even more! A possible tag line for Pi ++ day will be "The Cake is a Lie, The Pie is Truth" (Thought of by Jay, inspired from Portal) and "Because We Can" (also thought of by Jay)
    2.) Things that need to prepared before the start of Spring Break:
      a.) Approval with the Sanitation Department at the U of R...this way we have a small chance of them letting us bake our own pies.
      b.) We need to find a charity...most likely it will involve raising money for Rochester charities that gives under-funded public schools new computers for the children to use.
      c.) We need to find co-sponsors...CSUG is one possible sponsor....Jay was also thinking of URSG and the Anime Club (I need to talk to you Micheal)
      d.) Event color theme.
      e.) We need to contact WRUR to see if they can provide us with a DJ
      f.) Figure out the price of a large tarp to throw pies at...because Event Support will charge us over $150 to put down their own plastic sheeting (I asked my manager at Event Support about this)
      g.) All board members should prepare a preliminary budgeting form for Dan to present at the Tower's Council meeting this Thursday March 5th, 2009.
      h.) a T-Shirt Design (even though this can be postponed until right after break)
      i.) a room reservation for the May room, not Hirst (Flag) lounge via Event Support.
      j.) We need teachers, please, email them.
    3.) Things that need to be done after Spring Break.
      a.) an actual budget
      b.) Committed Volunteers for this event.
      c.) Flyer and poster designs made, copied, and posted all over campus.
      d.) Make sure that Weekend Highlights gets our event!
      e.) We need to buy food materials for this event.
      f.) Figure out event specifics like will we just have pie throwing, or will there be other things like video games and dancing and whatever......
Last Updated ( Friday, 20 March 2009 16:45 )
 
Board Meeting 2009-02-22 PDF Print E-mail
Written by Jay Kim   
Friday, 20 March 2009 15:51

Board meeting held on Feb 22, 2009. This is including stuff from the emergency board meeting held on Feb 19th, 2009 (held after floor meeting)

 

I. Dan

  A.) A CIF alumni named Grant Farmer needs a place to crash because he is going to SimCon.

  B.) Dan will need help filling out the Expectations for Excellence form.

  C.) Dan also sent out an email to Burt about the card reader, with no response.

  D.) Because we currently do not have any professors for Pie day....we might not be throwing pies ar professors on Pi day.

  E.) In order to sell baked goods on Pi day, the U of R Sanitation Services must first approve of the products being sold

     1.) This is primarily due to sanitation issues like the food being contaminated or people have an allergic reaction to the food being sold.

     2.) This means that making out own food is somewhat out of the question...but still debatable if Sanitation Services allows it

     3.) Dan will call them and see.

  F.) The four suites of CIF needs to be cleaned and presentable for our upcoming game night on Feb 28th, 2009.

     1.) the current proposed arrangement of the game night will be (not final, people who live in suites feel free to email any of the board members with suggestions):

         a.) Bryan's Suite: the FPS suite

         b.) Isaac's Suite: the board and card game suite

         c.) Stacey's suite: Either the Music games (DDR or Guitar Hero) suite or the Super Smash Suite

         d.) Dan's suite: Either the Music games (DDR or Guitar Hero) suite or the Super Smash Suite

II. Kaleigh

  A.) The posters for Special Interest Housing Week are ready to be put up.

  B.) They need to be primarily (but not limited to) posted in all the science buildings on campus. (Hutch, CSB, Carlson, Hylan, Goergen).
Last Updated ( Thursday, 09 April 2009 21:47 )
 
Board Meeting 2009-02-15 PDF Print E-mail
Written by Jay Kim   
Friday, 20 March 2009 15:47

I Dan

  A. Special Interest Housing Week

    1.) Our official event will be a game night on Feb 28th.

    2.) This information will be posted in the SIHW brochure.

  B. Will contact Jake P. about a CSUG event

       a.) The event might involve a FPS game tournament.

       b.) We will aim for the first week of March for this event to be scheduled.

  C. All board members who have not sent out information about themselves to Issac should.

  D. Pi day stuff

       a.) We (as in all of you, ask your professors please!) need to get professors for Pi Day

       b.) We need to schedule a meeting with Jon Poon of Event Support to get advice on Pi day and to plan specifics.

II Bryan

  A. Got Prof. Scott to teach a class for us.

III Kaleigh

  A. Will try to have poster designs a week from now.

IV. Andy

A.      Feb 28 game night will need money allocated.

  B. We will have many games:

       a.) Resistance 2, various Mario games, Guitar Hero 3 and World Tour, and many more

 V. Jay

  A. DUES DUES DUES! They are due February 28th at 11:59PM!
Last Updated ( Friday, 20 March 2009 15:48 )
 
Board Meeting 2008-02-08 PDF Print E-mail
Written by Jay Kim   
Friday, 20 March 2009 15:47

I Dan

  A. Special Interest Housing Week (SIHW)

   1.) Feb 28th at 8PM. This is our event for SIHW. We will have a game night then. This will be posted inside the SIHW brochure.

  B. We will try to make brownies and latkas made from scratch at the next floor meeting (Feb 19th, 2009)

   2.) Feb 16th is when the SIHW banner is being painted.

   3.) We should clean our suites for SIHW, do it for the prospective members.

      a.) Don't forget the panty liners.

   4.) Board members should give Isaac their information

      a.) Contact him to see what he needs.

  C. Dan will have a scheduled meeting with Burt on the week before SIHW

II. Bryan

   A. Poster designs have been made by Bryan.

   B. Because official movie nights in the CIF lab had low attendance, but random movie nights in Bryan's suites had high attendence, movie nights will be held inside of Bryan's suite.

   C. Bryan will send out a link for people to post pictures from various CIF events.

III. Ashley

   A. Feb 28th at 8PM. We will have a game night then.

IV. Kaleigh

   A. Is thinking of a Raffle for prospective members at the next game night (Feb 28th 2009).

   B. Will post pictures from many various events.

V. All

   A. It was voted on February 8th, 2009 that Joseph Kachinsky is now a member of CIF

Last Updated ( Friday, 20 March 2009 15:47 )
 
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