Floor Meeting Minutes

Floor Meeting 2008-02-21

Written by Gabe Schwartz
Monday, 25 February 2008 00:05
Minutes of the 3rd CIF Floor Meeting Thursday February 21, 2008 10pm T: Work is progressing on getting the lab open, using the bar code reader and a mechanism to activate the door lock. there will be a labstaff meeting this saturday at 3pm for planning and work G: Game night is this friday, food, games, fun Ch: The special interest housing presidents council has mentioned that someone had defaced (read: crossed out) some posters that listed the events in the housing week. Specifically the ILC game night which is scheduled for friday night as well. G: Stacy said she colored in one of the posters but did not cross anything out. G: Board spoke with Ian about his proposal, it includes requests for more openness in our policies and actions. (see the minutes of the board meeting on February 20th for more information) The question of revocation of membership is not an issue as the constitution has no clause for such a thing G: We plan on participating in the "Ugly Man On Campus" penny war the deadline is April 13th. We need to pick a charity and a picture. Respectfully Submitted, Gabe Schwartz
Last Updated ( Monday, 25 February 2008 15:06 )

Floor Meeting 2008-02-08

Written by Gabe Schwartz
Sunday, 10 February 2008 05:11
Minutes of the 2nd CIF Floor Meeting Friday February 8, 2008 5pm T: The new server is almost operational, this is the computer that was bought from Dylan. Ch: Movie night, tonight in Gleason 8pm it is the Bourne Identity. Ch: Friday 22nd, is our slot in Special Interest Housing week, would like to do a game night. G: There is a lunar eclipse on February 20th, we should go outside and see it. G: Kaleigh is missing her copy of scrabble, it may be in Ed's suite in the common room. G: There are desires for cif swag, t-shirts etc, this should be looked into. Ch: ICLC has requested our support for an event on media piracy - this is a good event for us to help with. We need to find out what it is we can do/the would like us to do. G: Committees: sign ups for all will be after the meeting see Gabe Beautification of Cif -decorating -keep an eye on the kitchen -dish soap fund? Zombie Defense -raise awareness G: Amendments Nominations: Passed - Remove the last sentence of this section which states, "Nominations close for all positions at the start of the election meeting two weeks after the nomination meeting." This statement contradicts several useful points in the main body paragraph of this section, primarily the one which states, "Within 24 hours of the end of the nomination period, the Secretary-Treasurer must notify the floor with the list of candidates and the offices they are running for." Aye 20 Nay 0 Abstain 1 Elections: Failed - In the procedure section (2nd paragraph): Combine the first and second sentences which read, "Each candidate shall be allowed five minutes to individually address the floor. Each candidate will then be allowed five minutes to individually accept questions from the floor." into the final statement, "Each candidate shall be allowed five minutes to individually address the floor and accept questions." This re-wording will help smooth out the election process while still guaranteeing that each candidate has plenty of time to present themselves. - In the procedure section (2nd paragraph): Add one statement after the above proposed first sentence which will assist in streamlining the process and making the procedure more official in nature. This statement will read, "While each candidate is presenting themselves and taking questions all other candidates for that specific position will leave the room. Once all candidates for a given position have presented themselves they will remain outside the room while Floor votes. Votes will be tallied for all positions once all candidates have been voted on." This addition will require removing the last sentence of this paragraph for the sake of continuity. Aye 16 Nay 2 Abstain 3 Floor Committees: Passed - For the sake of this amendment the entire Floor Committees section will be rewritten, however most of the previous policy will remain intact. The new Floor Committees section will read as such: "Any floor member may suggest to the board that a floor committee should be formed to deal with a specified task or problem. The board will then vote to approve the creation of this new committee at the soonest Board meeting (or immediately if the committee is proposed at a Board meeting). The board must then announce the formation of the new committee to the floor and call for volunteers to serve on the committee. Those who volunteer to serve on the committee must then arrange a time for an initial meeting, during which they will elect a committee chair and determine the procedures and schedule for the committee to accomplish its goals. In the time between the initial creation of the committee and the initial meeting the person who proposed its creation will be temporarily appointed as committee chair for the purpose of organizing the initial meeting. The committee chair will also serve as liaison between the new committee, the Board, and the Floor as a whole. By default the committee chair is responsible for these duties, but he or she may delegate these responsibilities to another member of that committee. The committee chair (or delegate) will be required to report the status of the committee at a Board meeting at least once a month as well as any other time that involves a matter needing approval by the Board. It is up to the discretion of the Board how much freedom each committee has to act on its own without requiring Board approval." Aye 19 Nay Abstain 2 Membership Director The Membership Director is responsible for submitting changes to be made to the master membership list and the master affiliate list to the Secretary-Treasurer. New entries need to include each member or affiliate's name, the date membership or affiliate status started, and relevant contact information. Housing eligibility should also be included for new affiliates. I would like: The Membership Director is responsible for updating and maintaining the various membership and affiliate files and mailing lists. the information should include but not be limited to: name, date accepted, contact information, and housing eligibility. Aye 21 Nay 0 Abstain 0 Technology Director Replaces whole “Technology Director” section: The Technology Director is responsible for managing and maintaining all technology used by CIF. The Technology Director shall create an Acceptable Use Policy and Information Technology policy to outline and control usage of CIF’s technological resources. The Technology Director has the authority to grant and remove access to any and all CIF technological resources. Aye 21 Nay 0 Abstain 0 G: Represented Housing Points System The system has been changed from the one presented last floor meeting in light of criticisms given at the time. The revised system keeps the housing points the same, where housing points are the cumulative permanent points. The difference is in that there are no longer discretionary participation points, instead there are the following participation point awards. successful creation and running of an event: 7 points referral of admitted member: 3 points nomination of a member to board who has done things for cif(helped in event, etc): 5 points Concerns voiced the potential for abuse of the nomination system, close to the discretionary points : response can be appealed to floor *Do we need points for referral? Is it necessary? -Respectfully Submitted Gabe Schwartz

Floor Meeting 2008-01-25

Written by Gabe Schwartz
Sunday, 27 January 2008 05:34
Minutes of the first Floor Meeting of the spring semester Friday January 25, 2008 5:08pm G: Reminder, dues are to do Gabe by February 1st and are $20. T: A web form was sent out to everyone, please fill it out. The form will enable us to 1)Find a time to have meetings that will have the least conflicts. 2)Update our database to have current information. Dylan (the RA) is selling computer hardware which can be used as CIF's main server, we would like to buy this, $290.00 is the price being asked. Vote to by the hardware from Dylan for $290 Aye 23 Nay 0 Abstain 0 PASSED - though if it can be bought for less it should be UPDATE-Post Meeting: The hardware was bought for $250. G: Proposed Committees: Zombie Defense Force Fundraising Kitchen Cleaning/Floor Decoration Advertising Event Planning Movie Night Lab Staff Help @CIF -Committees still need to be approved and people will need to join. G: Proposed Amendments G: The complete text of all proposed amendments will be placed online to the following location: http://pentagontable.cif.rochester.edu/joomla/about/constitution/amendments *Comments may be made to this page using the following Username and Password Username: floor Password: AnD3 T: Propose to alter the description of the position to more clearly define the role and reference an Acceptable Use Policy. Mem: Propose to more clearly define the chain of contact and procedures for dealing with applications for membership. Ch: Propose to clarify the nomination period to remove ambiguity. Propose to alter election procedure, requiring candidates to leave the room during voting and when other candidates speak. Propose to alter the committees section to make it clearer and to not have Chair be the main liaison between committees and board, but the committee head. T: Propose a revised housing points system. G: The main objections to the revised housing points system were in response to the discretionary point structure and the potential for conflict of interest and manipulation. Update: Board has decided to, in response to criticisms, revise the proposed system and represent it at the next floor meeting. The originally proposed system will be placed on the website for comments until the revised version is completed. -Respectfully Submitted Gabe Schwartz

Floor Meeting 2007-11-07

Written by Rob Halm

Saturday, 10 November 2007 11:11

G We would like to welcome Robert Bones, our Area Coordinator, to the meeting.

G The first order of business at this meeting is the nomination of candidates for next year's Executive Board. The candidates are generally required to live on floor for their entire term, though exceptions are sometimes allowed. Nominations will remain open for one week, and voting will occur at the Floor Meeting two weeks from today. The following nominations were seconded and accepted:

Secretary-Treasurer: Gabe Schwartz and Chris Clingerman
Membership: Wendy Epstein, Michael Garber-Baron, and Craig Lavine
Community Relations: Sara Melnick and Deborah Stamm
Tech Director: Isaac Richter and Bryan Jacobs
Chair: Robert Ramsay and Stacy Stahl

C The Chair has made a survey form enquiring about the members' motivations for being on floor and how, in their opinions, they contribute to it. Also, RA critique forms should be filled out and returned to Dylan as soon as possible.

FINIT