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Minutes of the first Board Meeting of the spring semester
Friday January 18, 2008 2pm

G: As per the constitution we have set the default times for board and floor meetings. Board meetings will be held at 6:30pm Wednesday once a week. Floor meetings will be held Fridays at 5pm every other week starting next week (January 25th). Floor meetings were moved up from last semester in an attempt to minimize conflicts. If you have or will have a recurring conflict with this time please bring it to the attention of board.

Dues will be $20.00 and due by February 1, 2008 to Gabe.

In an effort to control the length and focus of meetings an agenda will be published before each meeting. If there is something that you would like to be discussed at the meeting tell either Robbie or Gabe, before the agenda is published, who will then add it to the agenda.

T: The description of the position of tech director in the constitution is open ended and in effect does not define the role as it should be and a result should be edited to include a better description of the role including the use of an Authorized User Policy. A draft AUP will be presented to board at the next board meeting.

G: In agreement with the tech directors concerns about position descriptions in the constitution a review will be conducted and each board member will identify items which they feel need to be clarified to the next board meeting.

T: The lab is still closed due to the broken card reader, though a new card reader has been installed it is not yet active. There are no anticipated issues in activating the new reader and the lab is expected to be open within the next 1-2 weeks.
Dylan, the RA, is selling components for a server which would be useful to us for $290 since we will need to own a server instead of using other peoples.
*As this involves more than $100 it will be brought up at the next floor meeting for discussion.
Brian is willing to donate some computers for the lab and Robbie is looking to sell some components to us.

S: Old board, new board and Tones will need to meet to transfer control of the chase account to new board, Tones is needed because old board did not meet to remove him from the account last semester. This will hopefully be done soon but no time has been set because Tones has not been contacted.

G: There are a few issues related to the usefulness of the chase account and wether a different account would be better, this will be looked in to but not considered completely until the account is transfered over to the current board.

Ch: Iain Marcuson has contacted us about some form of sponsorship contingent on meeting certain critera in how we manage CIF. Chair will be contacting Iain about the details and will present the proposal to board as soon as possible.

There will be a special interest housing week on either the last or second to last week of February and CIF will get a day for an event to showcase CIF. We need to decide what we want to do for our event. Potential ideas include: a game night (board games, consoles, food), a LAN party.

G: To facilitate events and advertising for events we would like to create a few committees to coordinate happenings
-help@cif: run help@cif as well as make sure that campus knows about it
-movie night: to select movie, reserve a room( as we do not have a projector)
-game night: procure games, food, organize the event
-advertisement: work with other committees to create and place flyers
-fundraising: identify ways in which we could generated funds for cif beyond dues
-lab staff: maintain and operate the lab and all relevant systems
Committees will be brought up at the next floor meeting as well as the next board meeting.

Movie nights could be held in the gleason theater, it would need to be signed out. Also we need to find out the largest number of people we can have at movie night without having to worry about IP rights.

Ch: We should hold a large "game night", in march?, with LAN tournaments, consoles, board games, food. Potentially in Meliora Hall as all the rooms have projectors could go through class tech. Get prizes by talking to tech companies and/or stores, ATI and NVIDIA offer LAN grab bags. The campus microsoft rep would also be a good person to talk to.

-Respectfully Submitted

Gabe Schwartz

G We would like to welcome Robert Bones, our Area Coordinator, to the meeting.

G The first order of business at this meeting is the nomination of candidates for next year's Executive Board. The candidates are generally required to live on floor for their entire term, though exceptions are sometimes allowed. Nominations will remain open for one week, and voting will occur at the Floor Meeting two weeks from today. The following nominations were seconded and accepted:

• Secretary-Treasurer: Gabe Schwartz and Chris Clingerman
• Membership: Wendy Epstein, Michael Garber-Baron, and Craig Lavine
• Community Relations: Sara Melnick and Deborah Stamm
• Tech Director: Isaac Richter and Bryan Jacobs
• Chair: Robert Ramsay and Stacy Stahl

C The Chair has made a survey form enquiring about the members' motivations for being on floor and how, in their opinions, they contribute to it. Also, RA critique forms should be filled out and returned to Dylan as soon as possible.

FINIT

S When food was being bought for CIFnic only $100.00 was allocated by Board beforehand, and the total cost came out to be $153.48, the balance of which Kim paid for out of pocket at the time.
Vote to Reimburse Kim the $53.48

S Bryan, who has contributed a great deal to the technical side of CIF, has suggested that a new webcam be purchased to supplement those we have for lab security, which he will select and procure. Since we don't really need the very top of the line for this application, the amount the Board has suggested be allocated for this purpose is not more than $40.00.
Vote to Allocate $40.00 for Bryan to Purchase a Webcam

G CIFgiving is set to be held at 5:00 PM on Nov. 17. We would like to hold it in the Wilder rec room, so Kim will go about getting the reservation.

M We have an applicant to floor, Sara Melnick, who has come by floor several times and attended the Haloween party.
Vote to Accept Sara Melnick as a Member

C There are several members whose attendence to required events has been rather slack, and have missed two or more consecutive floor meetings unexcused. These members should be contacted to see if there is a good reason or explanation or if the probation process should begin for them. These members are Dan Linford, Andrew Lavigne, and Tao Chang.

FINIT